These Terms and Conditions govern the services provided by The Gather Stories, LLC, doing business as Rebekah Dani Events (“RDE”). By entering into a service agreement or signing a proposal, the Client agrees to the policies outlined below.
Scope of Services
Rebekah Dani Events provides professional event planning and design services.
As the planning team, RDE guides the planning process, coordinates event logistics, and oversees the execution of the event day with professionalism, organization, and attention to detail.
As the design team, RDE develops a cohesive visual experience that reflects the Client’s story, style, and priorities. RDE collaborates with the full event professional team to execute the approved design and ensure the overall aesthetic and guest experience are thoughtfully carried through.
Specific services are outlined in the Client’s proposal.
Communication & Client Cooperation
Business Hours
Monday – Thursday: 10:00 AM – 4:00 PM
Friday: 9:00 AM – 12:00 PM
All planning communication should be conducted via email to maintain organized documentation of decisions and details.
Clients may email questions or ideas at any time. Major planning topics may be addressed during scheduled meetings or grouped responses once research has been completed.
Please allow 24–48 business hours for responses. Response times may be longer during event production periods, particularly Thursday through Sunday when RDE is executing events.
Throughout the planning process, Clients may be required to provide information, approvals, or decisions by specific deadlines. Failure to provide requested information may delay the planning process.
If communication lapses continue despite multiple attempts to reconnect, RDE reserves the right to terminate services for lack of participation. In such cases, all payments made are forfeited and cancellation terms apply.
Payment and Fees
The investment outlined in the Client’s proposal represents the minimum service investment.
Professional planning and design fees reflect the services required based on the information available at the time of booking. Final investment may adjust based on the final scope of planning, design, and production.
Payment structure:
• 50% non-refundable retainer due upon booking
• 25% payment due midway through the planning process
• 25% final balance due 60 days prior to the event
All balances must be paid prior to the event date.
Additional services requested outside the original scope may be billed hourly. Any such services will be documented and invoiced accordingly.
Late payments beyond seven business days may incur a 10% late fee, and planning services may pause until the account is brought current.
Event Day Coverage
Event planning packages include up to 12 hours of event-day service.
Additional hours requested or required may be billed at the applicable overtime rate.
Floral and Production Adjustments
Floral and production investments are based on preliminary design concepts and event details.
As design development progresses, final pricing will reflect the actual materials, quantities, rentals, labor, and installation requirements necessary to execute the approved design.
Floral orders are placed in advance with wholesalers and growers. Once orders are placed, reductions in floral scope may not reduce the overall floral investment.
Additions requested within 30 days of the event may incur an additional service fee and are subject to product availability.
Service Fee
A service fee of 18% may be applied to support event-day staffing and operational costs required to execute the event.
Travel and Accommodation
Events located more than 100 miles from RDE’s office location may require additional travel expenses.
Travel costs may include mileage, accommodations, and related expenses necessary for the RDE team to execute the event. These costs will be communicated in advance when applicable.
Mileage for approved event-related travel may be billed at the current federal mileage reimbursement rate.
Scope Adjustments
The proposal reflects the scope of services anticipated at the time of booking.
If the event scope expands, including but not limited to:
• increased guest count
• additional event days
• expanded design installations
• additional logistical complexity
• travel requirements
RDE reserves the right to adjust professional fees accordingly. Any adjustments will be communicated prior to implementation.
Excluded Services
RDE provides planning and design services only and is not responsible for services performed by other event professionals.
RDE does not perform the following services unless otherwise agreed upon in writing:
• serving food or alcohol
• cutting or serving cake
• bussing tables
• officiating ceremonies
• emceeing events
• guest transportation
• handling vendor payments or cash
• storing or transporting personal items
• family or guest mediation
• trash removal or venue cleaning
• sweeping, mopping, or janitorial work
• security services
Additional services such as furniture setup, teardown, or DIY project assistance may be provided only if previously approved and may incur additional fees.
Floral & Design
Substitutions
RDE reserves the right to make substitutions in the event that specific flowers, materials, or rentals are unavailable or unsuitable. Substitutions will maintain the overall design concept and value whenever possible.
Artistic Direction
Clients acknowledge that event design involves professional creative judgment.
RDE will make reasonable efforts to incorporate client preferences while maintaining the overall design integrity. Final artistic decisions remain at the discretion of RDE.
Dissatisfaction with aesthetic interpretation does not constitute grounds for cancellation or refund.
Rental Items
All props, vessels, and rental items owned by RDE remain property of RDE and must be returned at the end of the event. Missing or damaged items may be billed to the Client.
Vendor Responsibility
RDE may recommend vendors as a courtesy but is not responsible for the performance, services, or conduct of any third-party vendor.
All vendor contracts are between the Client and the respective vendor.
Event Insurance
Clients are required to obtain event insurance within 60 days of booking services and must provide proof of coverage upon request.
Property and Personal Items
RDE is not responsible for lost, stolen, or damaged personal property, décor, gifts, or personal items.
Company Engagement
Clients engage Rebekah Dani Events as a company, not any specific individual planner or designer.
RDE assigns team members based on event scope, availability, and internal operations. RDE reserves the right to assign or reassign staff as needed to ensure successful event execution.
Event-Day Staffing
Event-day teams are typically finalized approximately 90 days prior to the event once the full production scope is confirmed.
Exclusivity
Clients agree that RDE will serve as the exclusive planning and design provider for the event.
No other planning or design firm may provide similar services for the event without written approval from RDE.
Cancellation
If the Client cancels services for any reason, all payments made are non-refundable.
If cancellation occurs within 90 days of the event, the remaining balance of the agreement becomes immediately due.
Date Changes
Requests to change the event date may be treated as a cancellation and rebooking. Retainers remain non-refundable.
Force Majeure
Neither party shall be liable for failure to perform obligations due to circumstances beyond reasonable control, including natural disasters, government restrictions, acts of war, or other unforeseen events.
Inclement Weather
Clients are responsible for securing appropriate weather contingency plans when outdoor events are planned.
If weather conditions present safety risks to guests or vendors, RDE reserves the right to require appropriate adjustments to the event plan.
Safe Working Environment
Clients agree to provide a safe and respectful working environment for RDE staff.
RDE reserves the right to leave an event if staff safety is threatened or harassment occurs.
Media Release
RDE reserves the right to use photographs and videos from the event for marketing and promotional purposes unless otherwise requested in writing.
Intellectual Property
All planning materials, processes, documents, and templates created by RDE remain the intellectual property of RDE and may not be reproduced or distributed.
Limitation of Liability
RDE’s liability for any claim arising from services provided shall be limited to the total amount paid by the Client for professional services.
RDE shall not be liable for indirect or consequential damages including emotional distress, vendor performance issues, or loss of enjoyment.
Governing Law
These Terms and Conditions are governed by the laws of the State of California.
Entire Agreement
The Client’s signed proposal and these Terms and Conditions constitute the entire agreement between the parties.
