Are you gearing up to host an event? Before you dive into the planning details, we want to give you our top not-so-secret secret: a great event is all about a great experience.
If we’re being honest, anything can become an event! But it takes a lot of clarity and focus to give your guests an experience. One that makes them forget that they’re even at an event and instead only centers their mind on the fact that they’re having a great time.
Want to know how to turn your event into an experience and have your guests talk about it for days to come? Read on!
The most important when creating an experience for your guests is to make sure that you have direction. What is the overall goal and purpose of your event? Are you getting married? Are you celebrating a birthday? Retirement?
Whatever the goal may be, allow that central focus to ripple throughout your planning details. For example, with weddings, you’re focused on celebrating the love! Meanwhile, birthday parties are focused all on the birthday boy or girl; so you’ll find yourself honoring things they love. And retirement parties may be focused on the retiree and celebrating all the hard work, accomplishments, and relationships built over the years.
By getting clear direction on what you want the event to be focused on, you’ll have a better idea of planning the details such as color palettes, creative decor, and floral design. This will help you give your guests an experience that fully submerges them into the celebration.
There’s nothing better to get people up and moving than full bellies and good music! So when working on giving your guests an experience, put careful consideration both into the music playing and the food that will be served.
If there’s a guest of honor, you’ll want to include music that reflects their tastes. Still, you’ll want to make sure there’s music that encourages the direction you have in mind for more general events. For example, celebrations like birthday parties, company parties, or weddings should have a good mixture of music that encourages both dancing and conversation. In contrast, other events like conferences and/or exhibitions might encourage more quiet chatter to fill the silence but make people feel at ease.
From comfort foods to happy foods, there are many different ways that food can cater to the menus of your event and the moods and bellies of your guests! Depending on the direction of your event and the experience you want to encourage, the menu that you choose can encourage your audience to be in silly moods (maybe you only serve carnival foods) or refined ones (caviar, anyone?)
One of the best ways to turn your event into an experience is by encouraging it to be an interactive one. Here are some ways you can accomplish this!
DJ or Band
Are you able to spring for a DJ or band? Do your research and choose one with a history of really helping bring out the best of your guests. By getting personable musicians for your event, you’re more likely to get people on the dance floor if that’s a goal of yours.
Depending on your event, games are a fun way to give everyone a chance to get out of their chairs and have some fun. From classic birthday party games like “musical chairs” to baby shower games like “my water broke,” you’ll be more likely to break the ice and help everyone relax much quicker.
Speaking of breaking the ice, if you’re hosting something a little more formal, consider doing icebreaker games. These games can be quieter while still breaking the tension in the room. Trivia games or group challenges are a fun place to start.
Who doesn’t love taking pictures? Photobooths have not only become a norm on the event scene! They’ve also become an excellent way for guests to have some fun in front of the camera! This helps them ease into the event and gives them some fun party favors and you some great pics to share later on!
Social Media Promo
It’s hard to imagine that your guests won’t hop on their phones at one point or another. So why not help soak them into the experience there too? Create filters designed to promote your event and give your guests exclusive access to them. This will help them feel like VIP material!
Bonus: they’ll also create some FOMO for any non-attendees.
Most events like weddings or birthday parties already have something your guests can look forward to (weddings, birthdays etc.) But adding a surprise is another excellent way to get your guests more engaged and having a great experience. From guest singers to magic shows and even flash mobs! Surprises could get your guests excited and fully dialed in.
As we said, anything can become an event, but we want you to focus on giving your guests an experience.
When you focus on creating an experience something special happens. Not only is that when you’ll truly feel an ROI on your time and energy, but you’ll also find your best chance of creating lasting memories.
Need some help turning your next event into an experience? It’s what we do best! Book a consult call with us here and we’ll let you know how we can step in and help!